Paper Based Document Storage Cost Analysis
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	Hourly     OR     Yearly
Average Salary (hourly):
Number of new hanging folders added every month :
Monthly Cost related to production of hanging folders :
# of new hanging folders x average labor cost per minutes x 7 (minutes - estimated) + # of new hanging folders x $.75 for all associated stationary.
Average number of pages per hanging folder :
Average Number of times each page is copied during its lifetime :
Monthly Cost related to replication of paper documents :
# of new hanging folders x # of pages per folder x # of times each pages is copied x $.06 (average cost per copy).
How many 4 drawer filing cabinets :
Current monthly lease price per sq. feet :
Monthly Cost of space allocated to paper documents :
# of filing cabinets x 9 (square footage per cabinet) x monthly lease cost per square foot.
Number of people who retrieve or access documents :
Average number of documents retrieved per day per person :
Average time to retrieve each document :
Average number of misfiled documents per month :
Average time to retrieve each misfiled documents :
Monthly Labor Cost to retrieve paper documents :
# of documents retrieved per day (including misfiled documents) x average time of retrieval (including misfiled documents) x average labor cost per minutes x 22 (average working days per month).
Number of docs faxed out daily :
Average time taken to fax out documents :
Number of docs mailed out per month :
Average postage cost per document :
Average time taken to mail out documents :
Monthly Cost of sending paper documents off premises :
# of docs faxed out per day x time per docs x average labor cost per minutes x 22 (average working days per month). + additional costs (# of docs faxed out per day x $.02 (estimated faxing communication cost + $.06 (average cost per copy - for the cover sheet) x 22 (average working days per month). + number of docs mailed per month x (postage costs + estimated $.05 per envelope) + number of docs mailed per month x average time for each mailer x average labor cost per minutes
Total Monthly Costs associated with a paper filing system :